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Administrative Assistant

Position Purpose and Objectives:

The Administrative Assistant will act as the primary support person for all BCRTA administrative functions, including but not limited to the Executive Director, Human Resources and Finance.  The Administrative Assistant will be responsible for providing applicants and employees with excellent customer service and resolving problems while maintaining strict confidentiality of information at all times.  Duties include, but are not limited to communication, filing, typing and formatting, data tracking and entry, and office management responsibilities.


Essential Job Functions:

  • Takes non-operational phone calls and relays messages promptly.
  • Provides administrative support to the Board of Trustees as requested by the Executive Director.
  • Creates and maintains Board records, such as minutes and packets, under the supervision of the ED
  • Tracks and manages purchases of office supplies and other administrative materials.
  • Creates copies, materials, and files and organizes as needed.
  • Creates and distributes public communications as directed, including newsletters, email blasts, social media and web updates.
  • Acts as primary editor of BCRTA website.
  • Effectively maintains, secures and files confidential records.
  • Creates and distributes regular reports as required or directed.
  • Communicates kindly, tactfully and diplomatically with employees and stakeholders of all levels.
  • Prioritizes incoming communications and responses to provide superior customer service.
  • Maintains composure and acts thoughtfully under pressure.
  • Requests time off as required by BCRTA policy.
  • Assists management with special projects.
  • Attends meetings or acts in the absence of finance or administrative personnel as directed.
  • Promotes a positive public image of BCRTA and exceeds customer expectations.


This description should not be construed to contain every function/responsibility that may be required to be performed by an employee in this job.  Employees are required to perform other related functions as assigned.



  • Physical & Visual Activities:
  • Constant period of hearing, near and far acuity, depth perception, color vision.
  • Frequent periods of speaking and sitting.
  • Occasional periods of standing, squatting, walking, kneeling, reaching and twisting.





Occasional exposure to exhaust fumes.

Usual office environment.



Skills and Abilities:


  • Must have the ability to work without supervision.
  • Ability to read and interpret documents and instruments.
  • Ability to analyze problems and recommend corrective courses of action.
  • Ability to multitask in a quick-paced environment with accuracy
  • Well-developed oral and written communication ability.
  • Excellent command of the English language.
  • Work under frequent periods of stress.
  • Ability to be tactful, considerate and diplomatic.
  • Ability to perform simple math.
  • Excellent fluency with Microsoft Office Applications including Access.
  • Creative Suite Experience is a Plus



  • Business or office support
  • HR support experience preferred



High School diploma required, Associate Degree in Business Administration or similar preferred.  Equivalent experience also acceptable.




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